Cover Letter Tips: How to Stand Out

When you apply for a job, your application will often go through two stages before a recruiter invites you to interview. The first is the applicant tracking system (ATS), which scans your CV for specific keywords to identify whether your experience matches the job requirements.

If the ATS determines you are a match, a human recruiter will likely look at your application materials next. At this point, including a cover letter—even if it doesn't seem necessary—may help you secure more interviews.

In a ResumeGo experiment, applications with a job-specific cover letter led to an interview offer 16.4 per cent of the time, whilst applications with no cover letter led to an interview offer only 10.7 per cent of the time [1]. That means to get one interview, you’d have to apply for about six jobs with a tailored cover letter or about nine jobs without a cover letter. 

According to an interview in the Daily Telegraph with the managing director of Personal Career Management (PCM), cover letters are critical and show effort and interest in the role [2].

Explore the sections you should include in a cover letter and additional tips to write a compelling one.

Cover letter basics

Just as it takes time and preparation to craft an effective CV, creating a cover letter that stands out to hiring managers also requires a bit of strategy. As you prepare to write your cover letter, use the following tips to help you begin:

• Header: Your cover letter is a formal document, so use a formal header. To streamline your application documents, you can use the same header that tops your CV, including your name, email address, phone number, city and state, and the URL for your online portfolio or LinkedIn profile, if you have one.

• Format: Your cover letter should have standard margins—usually one inch on each side—and a font size of around 11 or 12. Use a font like Arial or Times New Roman to make it easier to read.

• Length: Your cover letter should be about a half page to one page long, or about 250 to 400 words. Recruiters spend a short amount of time reading your cover letter, so help them focus on the details you want to highlight by writing concisely and precisely.

Part 1: Introduction

The first part of your cover letter is your introduction, where you can share a bit about who you are and why you’re reaching out. Similar to a CV objective, you’ll get to define yourself as you’d like a recruiter or hiring manager to see you in this section.

Address the hiring manager.

Open your letter with a personal greeting directed toward the hiring manager. Job listings may not offer the hiring manager’s name, but you can typically find the right recipient for your cover letter using resources such as LinkedIn or the company website.

Addressing the hiring manager by name adds a sense of intention behind your application and shows that you want to start a dialogue with a specific person. Some examples of personal greetings include “Dear” or “Hello,” followed by their name.

Introduce yourself and share your why.

You can show a bit more personality in your cover letter than you’re able to in your CV. Your cover letter should be a different document than your CV—a place where you expand on what you've accomplished.

Introduce yourself in a way that feels true to the type of employee you are and want to be. Write with a voice that feels natural to your communication style and a tone that matches the one you might use when writing work emails or giving a presentation. The introduction is also a prime space to explain why you're interested in this job at this company.

Part 2: Relevant experience

In the next paragraph (or two), go into more detail about your past work experiences and the impact you've had. Generally, hiring managers focus more on what you achieved than what you did. 

It’s also worth tailoring this section to the specific role you’re applying for and highlighting how your experience connects to the company’s needs based on the job description. According to Prospects and UCAS, you should rewrite your cover letter for every role you apply for [3,4].

Demonstrate fit.

You likely identified several technical, workplace, and transferable skills you bring to this role as you read the job description. It is optional to list all of those skills in your cover letter. (You should, however, list all of those skills on your CV.)

To keep your cover letter concise, use the job description to identify the critical skills necessary for success in this role and show how you’ve used those skills in the past to address similar needs.

Share your accomplishments.

Once you connect your skills to your prospective employer’s needs, take it one step further by sharing the results you’ve seen when you’ve employed those skills in the past. Results can be either quantitative or qualitative:

• Qualifying your experience: This typically pertains to explanations you offer about what you did. For example, "I spent months building a new data set to help us analyse our performance and improve our KPIs based on those findings."

• Quantifying your experience: This typically pertains to explanations that rely on numbers to show the impact of what you did. For example, "I built a new data set that provided valuable insights and helped us lower our bounce rate by 23 per cent."

Part 3: Closing

The final part of your letter is your conclusion, where you leave the hiring manager with one last impression of who you are. Include details about what you want to achieve and its relevance to the company.

Ask for what you want.

As you end your letter, reiterate your desire to use your qualifications to meet the company’s needs and explicitly ask for the next step you hope to take with this hiring manager, typically a meeting or phone call. Invite the conversation to continue by letting them know that there’s more you want to share and more you want to learn from them.

Formally sign off.

Maintain the honest tone you set in the introduction all the way through your signature. Include a line expressing gratitude for their time and use a simple sign-off, such as “Thank you,” “Sincerely,” or “Best.”

Following up on an application

After applying for a job, you can follow up on your application by directly contacting a recruiter. Doing this may help you stand out amongst the pool of applicants and can aid you in connecting with the recruiter.

Create your cover letter template

Recruiters and hiring managers notice when applicants submit a generic cover letter—78 per cent of those surveyed said it’s “easy” to distinguish between generic and tailored cover letters. At the same time, 81 per cent of the same group said they value tailored cover letters “significantly more” than generic ones, indicating that submitting a tailored cover letter with your CV could distinguish you from other equally qualified candidates [1].

However, writing a tailored cover letter for each application can quickly become a laborious task for a job seeker, with the advised number of job applications being ten to fifteen per week [2, 5].

One way to reconcile these at-odds statistics is to create a personalised cover letter template that enables you to easily tailor your cover letter for each application.

You’ll likely be applying for similar roles at different companies and presenting yourself similarly at each, so your introduction and conclusion probably won’t change too much from one application to the next. Once you write your introduction and conclusion, you can templatise the body of your cover letter. Check out the following list to learn how:

1. List everyday responsibilities, skills, and needs. As you read through job descriptions that pique your interest, you’ll likely notice typical duties and skills associated with the roles. You also may recognise similar company needs or problems you’re excited to help solve. Compile all of these in a list.

2. Write bullets reflecting your experience with each list point. Connect your experience to those everyday responsibilities, skills, and needs with one sentence for each.

3. Where relevant, add proof. Offer specific evidence of your success with your quantitative and qualitative accomplishments.

4. Insert points into your tailored cover letters. Mix and match your pre-written points as they apply for various positions. Remember to edit the points as needed to better align with specific roles.

Cover letter examples

The following two cover letter examples include one for a data analyst position and another for a project manager position. Use them as a starting point to craft your own. 

Cover letter example 1: Data analyst

Dear Mr. Harland Sanders,

My name is Cindy Liu, and I’m a tech-savvy manager looking to flex my talents to identify new growth strategies for Corelight as a Junior Data Analyst. I’ve always been fascinated by numbers, and working in data analytics has been a long-term goal of mine. My career in the restaurant business has taught me to think strategically about problems and identify solutions. I believe this experience has prepared me for Corelight’s Junior Data Analyst role.  

Your job posting mentioned that you’re looking for an analyst with experience in SQL, proficiency in a statistical programming language, and strong time management skills. During my previous role as a restaurant manager, I had to multitask to balance the needs of the company (revenue) and the customer (service and quality standard). I’ve also been pursuing my passion for data, both at work and in my spare time. Over the past year, I’ve been able to achieve the following:

• Automated repetitive restaurant payroll and accounting tasks with Python, freeing up three hours per week

• Completed a case study using point-of-sales data from the restaurant to optimise our menu and pricing, leading to a revenue increase of 10 per cent

• Completed the Google Data Analytics Professional Certificate, which included extensive coursework in both SQL and R

I’m thrilled at the opportunity to use these experiences to fuel data-driven decisions at Corelight, and I’m keen to continue developing my skill set on the job. I am available for a Zoom call or in-person meeting to discuss how I can help Corelight improve market product performance through data.

Thank you for your consideration,

Cindy Liu, Data Analyst

Cover letter example 2: Project manager

Dear Mr. Harland Sanders,

My name is George Lee, and I am excited to be applying to the Junior Project Manager position at Animax. I am currently a Project Coordinator at Square Paws, where I have successfully supported several projects. I have long admired Animax’s work to improve animal adoption processes and would be delighted to contribute my skills to the team.

At Square Paws, I oversaw multiple aspects of running numerous projects. I worked closely with the project manager to develop project schedules, ensure team members had the resources they needed to complete their tasks and coordinate communication with stakeholders on project updates. I am particularly proud of a project to roll out a feature on our app that users could use to book appointments with veterinarians. As a complex project involving multiple stakeholders, it was essential to be mindful of the details and listen continuously to user feedback. My efforts to coordinate an early feedback system in a trial period led to discovering several bugs and pain points we fixed for the launch. We reduced customer concerns by 80% and ultimately completed the project under budget by £2,500.

I have long been familiar with animal adoption centres and believe wholeheartedly in Animax’s mission. I have volunteered consistently at animal shelters since high school and am familiar with their processes. In college, I took several courses that I believe can be useful to the project manager role, including zoology and business administration. Working as a project manager in this field will allow me to expand my knowledge of the industry and assist in my ultimate goal of making the world a more livable place for shelter animals.

I believe that my past experience, skill set, and passions make me a strong candidate for Animax’s team. I hope to hear from you soon. Thank you for your time.

Sincerely,

George Lee

Next steps

Much goes into crafting a compelling cover letter. To facilitate the process, you can create a personalised template that allows for easy tailoring to each application. By incorporating relevant experiences, skills, and accomplishments, you can showcase your unique qualifications and increase your chances of securing an interview.

Get additional guidance as you prepare your CV and cover letter with a course like Writing Winning Resumes and Cover Letters from the University of Maryland, College Park, on Coursera. Further demonstrate your skills in various areas like data analysis, social media marketing, and UX design with a Professional Certificate from industry leaders like Google, Meta, and IBM. Sign up for Coursera today and begin a 7-day, full-access free trial to browse more personal development courses.